Did you know that only 2.5% of companies successfully complete their projects? The reasons behind this surprising and slightly discouraging statistic are numerous.One of the most important ones is probably the fact that more than 75% of IT executives believe the projects they are working on are doomed from the start.
In the end, everything falls on the shoulders of project managers. They are expected to be problem-solvers, managers and facilitators who will translate business needs into actionable plans for their teams. Namely, in this fast-paced digital world we live in, project managers are critical for business success and,as such,are expected to strive towards improvement. Their task is a challenging one, but far from impossible. The following article will outline the steps that should be taken in order to take the project management game to a higher level.
Regardless of the industry you are in, great communication is key to success. However, when managing large teams of people, this is easier said than done. A project manager has to stay in touch with technical project team members, executives, human resources, finance department and even external partners. If they are denied a constant flow and exchange of information, they are likely to see their project fail. Staying informed about absolutely everything, from goals, progress, obstacles to expectations – every step of the way is of prime importance. Meetings, emails, reports and project plans are project manager’s most essential tools for establishing a successful communication.
The perks of living in the Digital Era are all the tools we have at our disposal that make every single aspect of our lives simpler, including the professional one. What this means for a project manager is that they have a variety of project management software solutions that will cater to their every need – from improving team collaboration, tracking progress and time to invoicing and client responses. Due to a great number of tools, every project manager’s worst conundrum is to pick the right one, so they are advised to conduct a best project management tools comparison to establish which one will suit their needs perfectly. Make sure that the decision you make will enable you to monitor timing, discussions with and among your team members, keep track of every team member’s assignments and whether they are finishing them on time.
Risk is an unknown element of every project, and in order to ensure its success, a project manager is advised to be scientific and carry out quantitative risk analysis that will help them calculate the probabilities and list all possible “what if” scenarios. It is best to be done in a group environment since more people will contribute to listing as many risks as possible and will participate in coming up with the best solutions to reduce or completely eliminate those risks.
It is a well-known fact that schedules and tasks change regularly. There are those that will be completed early, and others that will require the extension of the deadline. In order to maintain the strategic view of the entire project, a project manager is advised to measure and track performance by listing and defining milestones which were previously set as key points in the project. Note that these milestones will ensure the daily changes do not leave any consequences on the initial project plan, and will serve as warnings indicating whether there is a need for recalibration.
The above-mentioned tips can be implemented for the most common issues project managers come across. Are there any problems you come across regularly that we have not listed? We would love to hear about them and find the best solutions together.